Managing Content for Large-Scale Digital Signage Networks: Challenges and Solutions

  Time to read 8 min
No AI was used to create this original content. This article was researched and written without the help of any AI tools.

Visual communication is the key to grabbing customers' attention. Whether you operate a cosy café or a state-of-the-art gym, digital signage has become pivotal in attracting customers. 

However, managing content for a large-scale digital signage network presents unique challenges that can make or break the effectiveness of your message.

Understanding content management is essential to achieving a brand experience that will resonate with your target audience. 

Good content has the power to turn any screen into a captivating digital sign, whether you want to boost foot traffic or increase customer engagement.

What is vitally important here is creating a strategy that will keep the content fresh, up-to-date, and relevant.

Let’s discuss essential issues you may likely encounter while managing content for a large-scale digital signage network. We will also discuss appropriate solutions for these challenges and some tips to streamline the process.

Types of content management systems for digital signage

As they say, content is king when it comes to digital signage. The ability to dynamically manage and deploy this content across various screens on your network makes digital signage a powerful tool in your arsenal. A Content Management System (CMS) is an essential aspect of this capability.

CMS is a core component of digital signage software that allows you to effortlessly create, manage, and publish the content you want. 

Let’s take a look at some of the most popular CMS you can choose from:

Cloud-based systems

These are perhaps some of the most popular CMSs in the digital signage industry, as they are easy to access and offer excellent scalability. 

With these systems, you will also have a lower upfront cost, making them attractive for small to medium-sized businesses that want to try out digital signage. 

These systems store all the content on remote servers, and you can manage it from almost any internet-enabled device. 

A cloud-based content management system is perfect if your business has multiple locations, as you will have centralised control over your content across all digital signage displays.

These digital signage solutions have a subscription-based model, meaning you can try them out for a short time to see if they are a good fit for your business.

They are ideal for:

  • Businesses with widespread digital signage network

  • Businesses with minimal IT infrastructure

Luna Screens is a top cloud-based digital signage CMS that is incredibly easy to use and supports various hardware and software platforms, including most web browsers. 

You can manage your content from almost any device and deploy it across all your digital screens in real-time. Visit us today to learn more.

On-Premise systems

In on-premise CMS solutions, users are usually responsible for installing and running the CMS on their servers or infrastructure. 

A digital signage CMS of this kind offers total control over the whole network and data, which makes it the top choice for large organisations. 

As you can keep the network and the data to yourself, such systems offer better security, privacy, and data protection.

The initial cost of on-premise deployment includes buying the hardware and software licenses, whereas ongoing expenses involve system maintenance. 

Nevertheless, on-premise deployment has the advantage of being more customised and convenient. You can use these systems with your existing infrastructure to build a personalised solution.

They are ideal for:

  • Governance entities or organisations in regulated industries (medicine, finance).

  • Organisations that need high-security requirements.

What are the features of a digital signage content management system?

The main job of a content management system is to simplify tasks, including creating, managing and publishing the content to digital signs. The core features of such a system include:

Scheduling and managing the content

It allows you to create and schedule your digital signs ahead of time. This synchronisation helps eliminate disconnections between individual pieces of content, yielding the most relevant message to the audience at the precise moment.

Multi-format support

Most CMSs are proficient in working with different content formats, such as video, images, HTML, and text. This increases the opportunity to create interactive displays.

Remote access and control

Utilising the cloud or networks, you can make updates and manage content over the network anytime and anywhere. It is crucial for companies running numerous screens across different sites.

User management and security

Digital signage CMS is typically provided with multi-user access and different permission levels. It ensures that only authorised staff can produce publications, thus explaining the security level and the control over what kind of information is shown.

Interactivity and engagement tools

These systems provide a more sophisticated interface, which may include touchscreens and connections to external data sources (such as forums, social media feeds, and weather reports). 

These capabilities help increase audience engagement and also offer a powerful communication tool.

Challenges in content management for large-scale digital signage networks

Managing a large-scale digital signage network poses significant challenges that impact the efficacy and effectiveness of your messaging.

Here are some challenges that you must address to create a network:

Content consistency

One of the biggest challenges in managing content on a large network is maintaining consistency across all screens. 

Implementing the branding guidelines throughout all the content requires a great deal of organisation and execution.

Incoherence leads to muddled messages and an impression of unprofessionalism among viewers. Consequently, the effect of the digital signage strategy becomes watered down.

Content relevance and localisation

Static digital signage content is not suitable for all occasions. In other words, one size fits all is not applicable. 

While a particular piece of content may attract an audience in one location, it may fail in other locations. 

To attract a diverse audience, it is essential to take into account the popularity of given content among the locals, the language used, and cultural characteristics.

Scalability issues

Scaling up your digital signage across locations is also a significant challenge. While expanding your strategy, you must ensure your message does not lose focus and coherence. 

You will also need to consider the additional infrastructure needed to scale.

Technical integration and compatibility

Digital signage systems must be connected to existing business systems (such as CRM, ERP, and social media channels) to always make the content automatic and relevant. It presents a significant challenge for large-scale networks.

Moreover, ensuring the compatibility of different hardware and software platforms running within the network can sometimes be highly technical, leading to system inefficiency and improper content display.

Security and compliance

As integration between signage networks into various business operations and management grows, along with sensitive data involvement, digital signage becomes more of a potential target for cyber threats.

What counts is ensuring the network is secure, and its data is processed per privacy regulations.

Content management workload

The magnitude of content to be designed and updated is usually more than the marketing team can handle, especially if you have fewer resources. 

You will need to create efficient pathways to maintain high content quality and relevance. 

If you are managing a large-scale network of screens across multiple locations, you might need additional manpower to do that.

Measuring impact and ROI

It is challenging to effectively measure the success of digital signage content and calculate the ROI. You are required to incorporate different KPIs and metrics to understand how content has performed, the audience's engagement level, and how digital signage is being used to achieve the overall business objective.

Obtaining and investigating that data on a broader network can be complicated and require considerable resources.

Overcoming these problems requires a strategic approach incorporating sophisticated digital signage content management systems. 

You must address these challenges effectively to ensure the digital signage network reaches its targeted objectives and adds value to your organisation.

Factors to consider when selecting a CMS for large-scale digital signage networks

The effectiveness of your digital signage system hinges on picking the CMS that is suitable for the features you need the most. While some features might seem fancy, they might be incredibly useful.

Here are some of the features that every CMS should have, irrespective of what type it is:

User-friendly interface

A user interface (UI) is the defining factor that forms the core of an efficient digital signage CMS. A well-planned UI enables users of various skill levels to easily navigate the system, develop content, display schedules, and view network health.

The simplicity of the system should allow you to quickly adjust the message and adapt to the needs of the market.


Your content will have the highest impact when it is both relevant and timely. An ideal CMS should allow users to set up advanced scheduling. 

You should be able to show content depending on the time of the day or a specific event. For instance, your digital signs can be automated to display a particular message depending on the weather conditions.

A CMS that can automate all this for you is a great solution. Rather than worrying about the content, you can set up the system to take care of your scheduling.

Multi-format support

Another crucial feature of a CMS is its ability to support multiple content formats. A flexible digital signage CMS is optimised for displaying various content formats, including text and graphics, HTML5 elements, videos, and interactive applications.

This feature allows you to produce various informative, fun, and customisable content for individual customers.

Remote management

Remote management possibilities are significant if your network extends to several locations. 

Practical digital signage software will not only update content, maintain systems, and troubleshoot but also ensure that the same information is transmitted on all devices.

Real-time data integration

An ideal CMS will allow you to update the data in real time across your network. Information like live weather updates and social media feeds can improve customer engagement.

Security and reliability

The last thing a business wants is a breach of security in its digital signs network. You want your CMS to be robust against potential hacking attempts and unauthorised access.

Check to see if your CMS has advanced security features, such as two-factor authentication, data encryption, and digital signage software updates.


You want to invest in a CMS that will support the growth of your digital signs network over time. You need a system that you can quickly scale up or down depending on your needs and your business's status.

Analytics and reporting

You need reliable analytics to assess the effectiveness of your digital signage content and strategies. 

A content system should provide you with analytics and reports for content performance, viewer engagement, system health for decision-making and campaign optimisation.

Pay attention to these features while picking a CMS to manage your large-scale digital signage network. While not all features might be relevant to your business, you should choose a system with most of the features above to streamline the process. 

Also read: How to Leverage Digital Signage for Unforgettable Customer Experiences

Essential tips for managing content for large-scale digital signage networks

Managing content for a large-scale digital signage network can be challenging at times. 

However, the following simple and actionable tips can make the process smoother: 

Centralise content management

Leverage a powerful centralised CMS to control and distribute content on all digital signage screens through a unified platform. It allows all locations to run smoothly, cuts down on the staffing needed, and guarantees messaging uniformity.

Plan content strategically

Create a content strategy for your digital signage system that meets the objectives of that network. To do this, you must determine your audience's demographics, your digital signs' purpose (for instance, advising, spreading information, engaging), and the viewing context.

Ensure scalability and flexibility

Select a scalable system that can be expanded to meet the needs of your business as it grows. The system should work with several video formats and support a growing number of screens without declining performance. 

Flexibility in time and content is essential to adapting marketing strategies that are influenced by the audience or their needs.

Adopt a consistent design language

The content will indeed vary depending on the location. However, unifying the design language and branding will translate into a fulfilling and satisfactory experience for the viewer. 

To maintain uniformity, the information text on the digital signs should use the same templates, colours, lettering, and tone.

Leverage automation and dynamic content

Automation tools allow quick handling of a large mass of content. Integrating data sources such as weather or social media feeds into content feeds keeps the content up-to-date and significantly decreases the necessary amount of manual work.

Implement robust security measures

Guard your digital signage network against unauthorised access and cyber threats with time-tested security protocols. Update the software, encrypt connections, and meticulously update user permissions.

Monitor and optimise performance

Gather data and track the performance of your digital signage content using reports and analytics. Review the metrics, including viewers' engagement and conversion rates, to evaluate the content's efficiency. 

Employ these findings to adjust your content strategy and draw data-driven conclusions.

Train your team

Ensure your team knows the CMS inside out and understands your content strategy. Train your team on creating the content, posting timing, metrics, and device troubleshooting. 

An informed team can better administer the network and do their best to solve any problems as soon as possible.

Takeaway: Simplify large-scale digital signage with the right CMS

Managing content for a large-scale digital signage network is a complex process. It poses several challenges, like maintaining overall consistency and relevance across different devices and secure and efficient content distribution. 

Nevertheless, you can overcome these challenges by efficiently using a centralised CMS and paying attention to audience engagement.

Luna Screens can transform the way you handle large-scale digital content. Our cloud-based platform is designed to be versatile and user-friendly. 

It enables you to effortlessly convert any screen into an engaging digital sign, fostering increased sales, customer engagement, and creative display opportunities. Check out our powerful features like automated scheduling today!

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ABN: 12 643 738 890
Copyright © 2024 Luna Screens. All Rights Reserved. Privacy policy
Copyright © 2024 Luna Screens.
All Rights Reserved. Privacy policy